Email Junk ISSUE Help.
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Email Junk ISSUE Help.
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1. Your IP Address Was Used for Spam
-Even if you never send spam yourself, your emails could get flagged as spam if your IP address was used by someone else for spam.
2. Your Subscribers Don’t Remember You
-The second most common reason that emails never reach the inbox (affecting 21% of emails) is spam complaints.
-Every time a subscriber reports an email as spam–even if it isn’t really spam–this complaint gets recorded by the mailbox provider. Once the complaints exceed a certain threshold, all future campaigns skip the inbox and get sent directly to the spam folder.
3. Your Subject Line is Misleading
-As the CAN-SPAM act states(https://www.gpo.gov/fdsys/pkg/PLAW-108publ187/html/PLAW-108publ187.htm_, it is actually against the law to intentionally mislead someone with your subject line in order to induce them to view the message.
-In a survey conducted by Litmus and Fluent (https://litmus.com/blog/misleading-subject-lines), over 50% of participants stated that they have felt cheated, tricked or deceived into opening a promotional email by that email’s subject line.
4. Your “From” Information is Inaccurate
-It’s also against the CAN-SPAM ACT to mislead anyone with your “from”, “to”, “reply-to” and routing information.
For example, if you made your email look like it was from the President, that would be illegal. (An extreme example, but you get the point.)
5. You Didn’t Include Your Physical Address
-Your emails must include either your current street address, a post office box that has been registered with the U.S. Postal Service, or a private mailbox registered with a commercial mail receiving agency established under Postal Service regulations.
6. You Didn’t Include an “Unsubscribe” Link
7. You Used Spam Trigger Words
-Some spam filters are triggered by certain words in the subject line or the body of the email. Some spam trigger words include:
amazing, cancel at any time, check or money order, click here, congratulations, dear friend, for only ($), free or toll-free, great offer, guarantee
increase sales, order now, promise you, risk-free, special promotion, this is not spam, winner
7. Your HTML Emails Don’t Follow Best Practices
-If you are sending text-only emails, you don’t have to worry about this. However, you may want to send HTML emails as well as a text-only version. That way, you can include some branding elements that make your emails more memorable (which helps with engagement).
1. Use a maximum width of 600-800 pixels. This will make them look good in most email clients.
2. Keep your HTML code as simple and clean as possible. If you are using a template from a reputable email service provider, you should be OK.
3. Keep your image-to-text ratio low. Images are OK to include in your email marketing campaigns, but never send image-only emails with no text.
4. Optimize your images for email by compressing them first. Don’t use super-high-resolution images or other media with large file size.
5. Don’t use obscure fonts. Stick with fonts that work across platforms, like Arial, Verdana, Georgia and Times New Roman.
6. Optimize for mobile. Make sure your emails are readable and load quickly on mobile devices, and that your links can be pressed easily with a thumb.
Every recipient server is different and may apply different spam filtering criteria for the messages being received. In most cases, recipient servers don't provide any information about spam filtering to the sender of an email that was filtered. It would give too much information to spammers who would use that data to get around spam filters.
Spam filters are constantly changing to adapt to new techniques and types of spam messages, so what lands in the inbox today could be spam filtered tomorrow. There are some things you can do to help ensure your emails are being delivered to the inbox.
If email formatting and the subject line is proper than the client has to do some settings their end because, Most of the major email providers, including Yahoo!, AOL, Hotmail, and Gmail, use engagement-based filtering to help detect spam. This means that the more your recipients interact with your emails by opening, clicking, and reading, the more highly engaged your audience is, and the more likely you'll end up in their inboxes. If a lot of users are marking a message as spam, it's more likely to end up in other people's spam folders. If you've moved emails out of the spam folder, that's a positive indicator and can help ensure future emails that are similar are delivered to the inbox instead.
Help your end users create a safe sender list to prevent good email from being marked as spam
Tell your users to add addresses from senders that they trust to their safe sender list in Outlook or Outlook on the Web. To get started in Outlook on the Web, choose SettingsConfigureAPowerBIAnalysisServicesConnector_settingsIcon > Options > Block or allow. The following diagram shows an example of adding something to a safe sender list.
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Referance Urls:
================
1. https://answers.microsoft.com/en-us/outlook_com/forum/oemail-osend/outlook-sending-legitimate-emails-to-junk-folder/11fe1048-f3c5-43fb-bf37-85a7649ee16f
2. https://docs.microsoft.com/en-us/office365/securitycompliance/prevent-email-from-being-marked-as-spam-0
3. https://docs.microsoft.com/en-us/powershell/exchange/exchange-online/connect-to-exchange-online-powershell/connect-to-exchange-online-powershell?view=exchange-ps
4. https://support.microsoft.com/en-in/help/2885002/outlook-moves-messages-to-the-junk-mail-folder-even-if-the-spam-confid
5. https://support.office.com/en-us/article/use-outlook-anywhere-to-connect-to-your-exchange-server-without-vpn-ae01c0d6-8587-4055-9bc9-bbd5ca15e817?ocmsassetID=HP010355551&CorrelationId=7dd96337-d567-4484-aa9f-8c13044c2c66&ui=en-US&rs=en-US&ad=US
6. https://mandrill.zendesk.com/hc/en-us/articles/205582597-Why-are-my-emails-going-into-recipients-spam-folders-
7. https://emailmarketing.comm100.com/email-marketing-tutorial/emails-going-to-junk.aspx
8. https://optinmonster.com/11-reasons-why-your-emails-go-in-the-spam-box-and-how-to-make-sure-they-dont/
9. https://cksolutions.ie/reason-spam-email/
Email Junk ISSUE Help.
=======================
1. Your IP Address Was Used for Spam
-Even if you never send spam yourself, your emails could get flagged as spam if your IP address was used by someone else for spam.
2. Your Subscribers Don’t Remember You
-The second most common reason that emails never reach the inbox (affecting 21% of emails) is spam complaints.
-Every time a subscriber reports an email as spam–even if it isn’t really spam–this complaint gets recorded by the mailbox provider. Once the complaints exceed a certain threshold, all future campaigns skip the inbox and get sent directly to the spam folder.
3. Your Subject Line is Misleading
-As the CAN-SPAM act states(https://www.gpo.gov/fdsys/pkg/PLAW-108publ187/html/PLAW-108publ187.htm_, it is actually against the law to intentionally mislead someone with your subject line in order to induce them to view the message.
-In a survey conducted by Litmus and Fluent (https://litmus.com/blog/misleading-subject-lines), over 50% of participants stated that they have felt cheated, tricked or deceived into opening a promotional email by that email’s subject line.
4. Your “From” Information is Inaccurate
-It’s also against the CAN-SPAM ACT to mislead anyone with your “from”, “to”, “reply-to” and routing information.
For example, if you made your email look like it was from the President, that would be illegal. (An extreme example, but you get the point.)
5. You Didn’t Include Your Physical Address
-Your emails must include either your current street address, a post office box that has been registered with the U.S. Postal Service, or a private mailbox registered with a commercial mail receiving agency established under Postal Service regulations.
6. You Didn’t Include an “Unsubscribe” Link
7. You Used Spam Trigger Words
-Some spam filters are triggered by certain words in the subject line or the body of the email. Some spam trigger words include:
amazing, cancel at any time, check or money order, click here, congratulations, dear friend, for only ($), free or toll-free, great offer, guarantee
increase sales, order now, promise you, risk-free, special promotion, this is not spam, winner
7. Your HTML Emails Don’t Follow Best Practices
-If you are sending text-only emails, you don’t have to worry about this. However, you may want to send HTML emails as well as a text-only version. That way, you can include some branding elements that make your emails more memorable (which helps with engagement).
1. Use a maximum width of 600-800 pixels. This will make them look good in most email clients.
2. Keep your HTML code as simple and clean as possible. If you are using a template from a reputable email service provider, you should be OK.
3. Keep your image-to-text ratio low. Images are OK to include in your email marketing campaigns, but never send image-only emails with no text.
4. Optimize your images for email by compressing them first. Don’t use super-high-resolution images or other media with large file size.
5. Don’t use obscure fonts. Stick with fonts that work across platforms, like Arial, Verdana, Georgia and Times New Roman.
6. Optimize for mobile. Make sure your emails are readable and load quickly on mobile devices, and that your links can be pressed easily with a thumb.
Every recipient server is different and may apply different spam filtering criteria for the messages being received. In most cases, recipient servers don't provide any information about spam filtering to the sender of an email that was filtered. It would give too much information to spammers who would use that data to get around spam filters.
Spam filters are constantly changing to adapt to new techniques and types of spam messages, so what lands in the inbox today could be spam filtered tomorrow. There are some things you can do to help ensure your emails are being delivered to the inbox.
If email formatting and the subject line is proper than the client has to do some settings their end because, Most of the major email providers, including Yahoo!, AOL, Hotmail, and Gmail, use engagement-based filtering to help detect spam. This means that the more your recipients interact with your emails by opening, clicking, and reading, the more highly engaged your audience is, and the more likely you'll end up in their inboxes. If a lot of users are marking a message as spam, it's more likely to end up in other people's spam folders. If you've moved emails out of the spam folder, that's a positive indicator and can help ensure future emails that are similar are delivered to the inbox instead.
Help your end users create a safe sender list to prevent good email from being marked as spam
Tell your users to add addresses from senders that they trust to their safe sender list in Outlook or Outlook on the Web. To get started in Outlook on the Web, choose SettingsConfigureAPowerBIAnalysisServicesConnector_settingsIcon > Options > Block or allow. The following diagram shows an example of adding something to a safe sender list.
================
Referance Urls:
================
1. https://answers.microsoft.com/en-us/outlook_com/forum/oemail-osend/outlook-sending-legitimate-emails-to-junk-folder/11fe1048-f3c5-43fb-bf37-85a7649ee16f
2. https://docs.microsoft.com/en-us/office365/securitycompliance/prevent-email-from-being-marked-as-spam-0
3. https://docs.microsoft.com/en-us/powershell/exchange/exchange-online/connect-to-exchange-online-powershell/connect-to-exchange-online-powershell?view=exchange-ps
4. https://support.microsoft.com/en-in/help/2885002/outlook-moves-messages-to-the-junk-mail-folder-even-if-the-spam-confid
5. https://support.office.com/en-us/article/use-outlook-anywhere-to-connect-to-your-exchange-server-without-vpn-ae01c0d6-8587-4055-9bc9-bbd5ca15e817?ocmsassetID=HP010355551&CorrelationId=7dd96337-d567-4484-aa9f-8c13044c2c66&ui=en-US&rs=en-US&ad=US
6. https://mandrill.zendesk.com/hc/en-us/articles/205582597-Why-are-my-emails-going-into-recipients-spam-folders-
7. https://emailmarketing.comm100.com/email-marketing-tutorial/emails-going-to-junk.aspx
8. https://optinmonster.com/11-reasons-why-your-emails-go-in-the-spam-box-and-how-to-make-sure-they-dont/
9. https://cksolutions.ie/reason-spam-email/
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